A clear organizational framework with well-defined roles and responsibilities to ensure standardized implementation and effective oversight of data governance.

Data Governance Team

The Information Technology and Data Governance Committee serves as the top decision-making body for campus data security. The Data Governance Team is a dedicated working group established under the Committee.The Vice President for Administration and Business (VPAB) acts as the Data Privacy Director. The Director is responsible for establishing, rolling out and overseeing full-lifecycle data management standards, formulating and enforcing data management rules, and promoting proactive, secure and collaborative utilisation of data assets university-wide.

Core Responsibilities

  • Formulate and roll out data governance policies and data management guidelines
  • Define data domains, appoint data owners, and review and approve data management plans for all data domains
  • Monitor compliance status and handle non-compliance incidents

Roles & Responsibilities

Data Owner

Data Owner

Data Owners bear ultimate accountability for data assets within their remit and hold administrative authority. This role is generally undertaken by senior university administrators.

Core Responsibilities
  • Develop and implement data management plans for their respective data domains
  • Allocate resources to support daily data management operations
  • Approve data management strategies and regulations
Data Steward

Data Steward

Act as professional assistants to Data Owners and take charge of day-to-day data management implementation.

Core Responsibilities
  • Assist in drafting data management plans
  • Establish data quality standards for their field
  • Maintain data glossaries and data dictionaries
Data Custodian

Data Custodian

Provide technical support including data storage and backup, deploy data security controls, maintain system access logs, and execute data archiving and data destruction. Multiple data custodians may be appointed within one data domain.

Data User

Data User

Authorised personnel from university departments, including students, faculty, staff and approved third-party partners, who access and utilise university data.All users must strictly comply with data usage specifications, avoid unauthorized access, and promptly report abnormal data activity or security incidents.

Data Analyst

Data Analyst

Possess professional data analysis capabilities; conduct in-depth data mining and analysis to support university decision-making. Gain thorough understanding of business context of data, guarantee compliance throughout analysis workflows, and safeguard the security of analytical outputs.