Full-Spectrum Data Governance · Core Components
Empower campus data security, compliance, collaboration and operational efficiency, supporting teaching, research and evidence-based decision-making
Purpose of Data Governance
It provides a top-level framework for institutional data management across campus, clarifies organizational structures, management rules and implementation guidelines, ensures secure and efficient utilisation of all university data, and satisfies the university’s operational and analytical requirements. Data privacy and cybersecurity shall be fully considered throughout the full data lifecycle.HKUST (GZ) Data Security Management Measures (Trial), HKUST (GZ) Cybersecurity Management Measures, HKUST (GZ) Data Classification and Grading Measures (Trial), and HKUST (GZ) Personal Information Protection Management Measures shall serve as the core operational guidelines.
Core Governance Pathways
Organizational Structure
Build a sound governance organizational structure with clear systems and well-defined responsibilities to ensure standardized implementation of data governance and effective oversight of responsibility allocation
Guiding Principles
Four core principles run through the full data management workflow to guarantee secure, compliant, credible and traceable data, boosting high-quality development of university teaching, research and administration
Full Lifecycle Control
Oversee the full data lifecycle, coordinate all governance links and key management activities to achieve secure, compliant, traceable and efficient data utilisation.
Core Modules
Full Lifecycle Data Management
Standardize control requirements covering data collection, transmission, storage, processing, exchange and destruction
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Organizational Structure
Define roles, responsibilities and access rights for data governance teams, data owners, data administrators, data custodians, data analysts and data users
Guiding Principles
Four core principles: data as strategic asset, clear rights and responsibilities, compliance-based management, full lifecycle governance
Data Management Plan
Develop department-specific data management plans categorized by business domain, covering data related to students, faculty and staff, academic affairs, research, laboratory animals and other areas.
Training & Assessment
Carry out regular training and job assessments aligned with business-specific data management plans, raise awareness of data security and compliance, and standardize end-to-end execution of departmental data management plans
Data Governance Related Policies
Compile supporting institutional documents covering campus data security, data classification, personal information protection and more
Apply for Data Access Rights
Offer application and approval workflows for access to student data, faculty & staff data and other categories
